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2025 All Company Meeting

Venue/Hotel Information

Accommodations: Hotel Lucia

Hotel Lucia

Address: 400 SW Broadway, Portland, Oregon 97205
Phone: (503) 225-1717
Website: https://www.hotellucia.com/

Check in: Starting at 4pm - Early check available by request
If you arrive earlier than 4, you are welcome to work in the lobby or leave your luggage with the front desk if you'd like to head out of the hotel. There will also be a couple WEO team members ready to help direct you.

Important note when checking in! You will be asked to provide a credit card to cover any incidental charges applied to your room, which WEO will not reimburse you for later.

Check out: By 12pm (noon) on Friday

MAX Directions from Airport to Hotel Lucia

Portland's MAX Light Rail public transportation has a near-direct route from the PDX Airport to Hotel Lucia!

1. After offboarding into PDX, proceed towards baggage claim and follow the signs for the MAX Light Rail. An escalator will take you down a level. Once off the escalator, take a right and continue pass baggage claim following signs for the MAX Light Rail.

2. The MAX station will be outside, through the sliding doors. Before leaving the building, you can purchase your $2.80 2½ hour ticket using the terminals to the left of the exterior door.

Hold onto your receipt for reimbursement!

3. The MAX Red Line heading to City Center & Beaverton is the only MAX line leaving from the Airport, so take whichever light rail car is available once you purchase your ticket.

The MAX runs every 15 minutes or less most of the day, every day. Click here for a weekday schedule departing from PDX.

4. After 16 stops (about 35-40min), get off on the Pioneer Square North station.

5. From the Pioneer Square North station, head towards the CVS Pharmacy on SW Broadway and take a right, going North.

6. Continue North on SW Broadway for 2 and a half blocks (4 minutes/0.2 miles). Hotel Lucia's main entrance will be on the right, in the block between SW Washington St and SW Harvey Milk St. You have arrived!

Parking

Free parking will be available for anyone driving into the ACM (including locals), but only at the approved Union Bank parking garage across the street from the venue.

Parking for Locals and Out of Town Travelers
Unlike last year, the parking garage is not associated with the hotel so there will be no opportunity to verify your ticket at the hotel's front desk. Instead, please pay for your parking and hold onto your receipts to submit for reimbursement from WEO after the ACM ends.

Important note! The parking lot is not an in-an-out lot, so you will need to pay every time your car leaves throughout the day.

Event Details

Schedule

You are expected to be in your seat and ready to listen or participate starting at 9am, Tuesday through Thursday.

•	July 21st - Monday: Travel day for out-of-towners. Locals are expected to work as usual. An optional and casual happy hour will be held at the hotel from 3 to 5pm. Members of the ACM team will be hanging out in the lobby throughout the day to welcome travelers and chat.
•	July 22nd - Tuesday: Presentations start at 9am and end at 3pm, followed by a mandatory social activity at Ground Kontrol from 3pm to 6pm.
•	July 23rd - Wednesday: Presentations start at 9am and end at 5pm, followed by an optional scavenger hunt/social time.
•	July 24th - Thursday: Presentations start at 9am and end at 4pm. After a break to relax and refresh, the team is invited to reconvene for a pre-dinner social at 5:30pm. The mandatory annual WEO Dinner (business casual dress code) will be held from 6pm to 8pm.
•	July 25th - Friday: Travel day for out-of-towners. Locals are expected to work as usual.

Attire

Please consider the following when planning your outfits for the week.

•	The venue has AC and may be on the cool side, while Portland is expected to be quite warm, so we recommend that you dress in layers.
•	No sweatpants
•	No flipflops
•	No clothing that is ripped, torn, or frayed
•	Jeans are okay, if they adhere to the above rule
•	Safe-for-work graphic tees are okay, but please be mindful of the subject matter
•	We recommend wearing more businessy business casual attire for our plated dinner on Thursday!

Projected Forecast

Portland can be dry, hot and sunny this time of year. Evenings are typically 20 degrees cooler, so plan to bring a light jacket if you run cold. The venue has AC and may be on the cool side, so we recommend that you dress in layers.

The current projected forecast (as of 7/16) is:

•	Monday: Partly Cloudy, 76°/56°
•	Tuesday: Mostly Sunny, 82°/58°
•	Wednesday: Sunny, 86°/58°
•	Thursday: Sunny, 85°/59°
•	Friday: Mostly Sunny, 84°/59°

Catered Meals

The following meals will be catered and are considered mandatory as a result:

•	Tuesday: Lunch (hotel) and Dinner (social activity)
•	Wednesday: Lunch (hotel)
•	Thursday: Lunch and Dinner (hotel)

If you are staying at the hotel and wondering about reimbursement for meals while traveling, please see the Per Diem/Reimbursement section.

Breakfast will be available for those staying at the hotel from 8am to 9am Tuesday through Thursday. Breakfast is not being provided to locals, but we will have some snacks and all-day beverages available to everyone.

Ground Kontrol

On Tuesday evening from 3pm to 6pm, we will be gathering at Ground Kontrol for three hours of fun! Ground Kontrol is a Portland barcade (bar-arcade) classic. Numerous arcade video games like DDR, Street Fighter, Pac-Man as well as retro pinball games are available to play while enjoying drinks and casual food.

Drink tickets and dinner/snacks will be provided. An unlimited game card will also be provided to anyone who wants one, ka-ching!

We will have a 15 minute break between presentations and this social to give you time to quickly refresh yourself and get over to Ground Kontrol. Because of the close proximity, there are no public transportation options available, though you can always catch a ride share! (Ride share trips will not be reimbursed by WEO.)

Directions Menu

Other Information

Per Diem

You will be reimbursed for the following:

•	Meals within 1.5 hours of your flight departure/arrival times, up to $64 per day. (Ex. If your flight arrives in Portland at 12:30pm, meals ordered after 11am are reimbursed. If your flight arrives back home at 9:00pm, meals ordered before 10:30pm are also reimbursed.)
•	Necessary travel (such as gas receipts)

Reimbursement

Save any relevant receipts to submit for reimbursement after the ACM week has wrapped up. Reasonable reimbursement includes food and costs associated with travel (see per diem above).

Please note that any submitted reimbursements will be confirmed as valid or not by HR. If you have already communicated with the Happiness or Leadership team about exceptions to reasonable reimbursement, don't worry - it's been documented.